Fire is a serious threat to collections. Even if collections do not burn completely, heat from the fire can char paper and melt plastic, rendering paper documents, photographic film, and audio, video, and computer tapes unintelligible. Smoke and soot leave behind odors and stains. Moreover, firefighting efforts may do considerable damage to collections, from the pressure and quantity of water used to extinguish a blaze.

Arson

Arson is the single greatest cause of fires in records repositories throughout the United States. Because records centers represent government, they may be targets of deliberate or random violence. In some cases, the arsonist is someone known to staff. Take all threats of arson seriously and immediately report them to the police. If the threat is made by telephone, carefully record details of the call. Monitor any areas in your building where individuals can linger without the supervision of staff. Install and routinely test intruder alarms. Sometimes incendiary devices are thrown through windows; an intruder alarm may be the first defense against fire.

Fires from Small Appliances

Portable electric heaters and coffeemakers are common sources of fires. Their high electrical demand frequently overloads older wiring, and they are often accidentally left on after staff have gone home for the day. Restrict coffeemakers to break rooms or other areas away from collections. Check appliances frequently and verify that they are unplugged at the end of the day.

Prohibit smoking for the health and safety of both individuals andfor the health and safety of both individuals and the collections

Fire Prevention

• Install detection, alarm, and suppression equipment, inspect regularly.
• Place portable fire extinguishers throughout the building and inspect them regularly.
• Upgrade electrical wiring as needed.
• Locate gas, oil, and electric shutoffs.
• Create a daily checklist for closing procedures (unplug appliances).
• Discuss fire risks and salvage priorities with firefighters.